Overview
The Administration and Finance Associate (AFA) will assist in providing administrative and financial management functions for effective and efficient implementation of the project under the guidance of the Project Manager.
Key Responsibilities
- Assist Project Manager in timely and effective implementation of HR and procurement plans.
- Maintain accurate financial and personnel records.
- Assist Project Manager in undertaking quality assurance of project procurement.
- Draft internal and external correspondence.
- Support organizing workshops, seminars, training.
- Provide logistic support in organizing Project Board Meetings.
- Maintain a filing system for the project.
- Oversee day to day logistic/operation management.
- Track progress in the financial delivery of Grants/RPA.
- Support in preparation of Annual Work Plan (AWP) and Quarterly Work Plan (QWP).
- Assist Project Manager in drafting Note to the file, Memorandum of understandings, contracts.
- Monitor, and track various contracts.
- Provide support to monitor budget expenditure.
- Support UNDP Nepal office to prepare quarterly and annual financial reporting.
- Assist in preparing for project audit and in responding to audit queries.
- Provide training to implementing partners related to financial management.
- Undertake other financial and administrative tasks assigned.
- Ensure Gender Equality and Social Inclusion (GESI) considerations are incorporated.
- Provide support in the dissemination and sharing of relevant data and lessons learned.
- Make sound contributions to knowledge networks and communities of practice.
Required Experience
- Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible Finance and Accounting experience at the national or international level is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
Qualifications
- Secondary Education is required with specialized certification in accounting and/or Finance.
- University degree in Finance or Accounting is desirable.
- Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP).
- No UNDP Accountancy and Finance Test (AFT) required.
- No professional accountancy qualifications, but with degrees that major in accountancy and/or finance.
- No professional accountancy qualifications but with relevant experience.
