Finance and Administration Officer

Overview

Manage finance, administration, HR, procurement, and security functions for Pacific Country Offices, ensuring efficient operations and compliance with ADB policies.

Key Responsibilities

• Lead financial operations including budgeting, payments, and reporting.
• Ensure compliance with ADB financial systems and internal controls.
• Oversee office premises, vehicles, equipment, and communication systems.
• Manage administrative and financial records, contracts, and work orders.
• Maintain personnel records and provide HR support.
• Contribute to recruitment processes.
• Administer procurement of goods and services.
• Oversee contracts with service providers.
• Build working relationships with internal and external partners.
• Collaborate with government officials on taxes and privileges.
• Coordinate with security bodies and serve as Alternate Security Focal Point.

Required Experience

At least 8 years of relevant experience in financial accounting, institutional procurement, general office administration, and personnel management, preferably gained in multilateral development banks or similar international organizations. Hands-on experience using digital tools and systems to support administrative, financial, and operational processes, including data management and reporting (e.g., Word, Excel, PowerPoint, and SharePoint). Knowledge of local government administrative systems, institutions, and procedures. Demonstrated experience building and maintaining working relationships with partners in a multicultural environment and working collaboratively as a constructive team member. Proven experience in improving processes, driving innovation, and adapting to changing organizational needs. Proven experience in preparing clear written outputs (e.g., emails, memos, reports, briefing notes), and coordinating with internal and external stakeholders in a professional work setting.

Qualifications

Bachelor's degree in business administration, accounting, economics, or a related field; advanced training is preferred.

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