Overview
The Extended Term Temporary (ETT) will carry out office support work, including managing processes and monitoring schedules for Task Team Leaders and Senior Staff. The role involves research to perform non-routine operational tasks and extensive liaison with various internal and external counterparts.
Key Responsibilities
- Work productively and effectively often from own initiative providing support to Task Team Leaders (TTL) and Senior Staff.
- Draft routine correspondence, project related documents, and proofread materials using proper grammar, punctuation, and style.
- Incorporate agreed comments into documents, making full use of shared drives and software capabilities.
- Use word processing, spreadsheets, power point software or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribute.
- Coordinate schedules taking priorities into account, monitor changes, and communicate information to appropriate staff, inside and outside the immediate work unit, including officials outside the World Bank (WB).
- Solve non-routine problems (e.g., responding to requests requiring file searches, and identification of correct operational procedures).
- Preparation and logistical planning for various events, such as conferences, workshops, negotiations.
- Create AIS, update milestones and tracks assigned tasks, project steps and timetables in the Operational Portal and SAP.
- Monitor task budget/trust funds for specific projects on behalf of the team.
- Assist with processing Consultant contracts and travel. Coordinate with relevant staff and to provide assistance and/or information on project-related matters when requested.
- Maintain current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
- Maintain up-to-date work unit project and other files (both paper and electronic).
- Work will involve frequent interaction with the following: Internal Contacts, Other VP and Global Practice (GP) units, IFC and MIGA, and other institutional units. Staff in all locations, locally and internationally, external Contacts such as Government Officials, Consultants, and External Organizations.
Required Experience
High school diploma with 5 years of experience or equivalent combination of education and experience.
Qualifications
A university degree would be an advantage.
