Overview
The Programme Officer will facilitate cross-functional collaboration to ensure smooth and timely implementation of programmes and operations, and improve information management by enhancing data collection and visualisation.
Key Responsibilities
- Provide administrative and programmatic support to the Programme and Operations Team.
- Review and validate programme outputs and deliverables.
- Support planning of programme and operation activities.
- Organise and coordinate information for meetings with stakeholders and partners.
- Ensure smooth and timely implementation of programmes and operations.
- Monitor processes of contracts and pledges validations.
- Ensure maintenance of the archive of programs and operations digital resources.
- Keep SharePoint updated with documents.
- Monitor compliance with activities, milestones and indicators.
- Maintain and update monitoring tools, timetables, deliverables and work plans.
- Provide administrative and technical support for Letters of Agreement.
- Monitor commitments, deliverables and reports from agreements.
- Support review, validation and quality control of programme and operational documentation.
- Support follow-up of recommendations from monitoring, auditing, reviewing or internal control processes.
- Maintain existing databases and information exchange systems.
- Develop and supervise creation of dashboards.
- Establish and improve clear information flows.
- Create base maps, infographics, presentations and other data visualisation products.
- Promote the use of the GO Platform and other IFRC platforms.
- Generate country contexts analysis.
- Strengthen IM capacities at the Venezuelan Red Cross.
- Develop and maintain programme and operational monitoring matrices.
- Support consolidation of information and evidence for reports and accountability exercises.
- Monitor and analyse key indicators.
- Establish and maintain effective professional working relationships.
- Contribute to the development of more efficient ways of running the office.
- Stay abreast of latest developments, trends, and innovations.
- Identify opportunities for improving administrative and operational processes.
- Support preparation and organisation of documentation for audits, programme reviews, donor follow-up and quality assurance processes.
Required Experience
- 3 + years' professional work experience in activities related to management of humanitarian, social and/or related programs.
- 3+ year(s) experience data visualization with the ability to translate complex digital information into clear and appealing graphical representations.
- Preferred: Experience developing budgets
- 3 + years' experience with an international non-governmental organization, and/or government development agency
- Experience within Red Cross or non-governmental organizations
- Event management experience
Qualifications
University Degree or its equivalent in social science, or related.
