Overview
The Project Management Office (PMO) Specialist contributes to the development and improvement of strategic, operational, and governance frameworks for project and programme management. The role supports the management team in strategic planning and portfolio oversight, ensuring projects align with UNOPS standards and best practices.
Key Responsibilities
- Contribute to strategic oversight, advice, and direction on project and programme management activities.
- Support the development, implementation, and revision of project budgets and staffing plans.
- Establish and maintain resource tracking systems within the PMO.
- Identify and anticipate risks and issues, providing mitigation measures.
- Facilitate the preparation of high-level project and programme plans.
- Develop, monitor, and maintain project dependencies.
- Provide support on project assets, finance, and administrative matters.
- Serve as the focal point for project closure activities.
- Ensure timely updates of project information in UNOPS systems.
- Prepare, review, and issue regular project and programme reports.
- Continuously assess project performance using scope, cost, schedule, and quality criteria.
- Implement and maintain effective monitoring and evaluation (M&E) systems.
- Ensure that all projects define, update, and track milestones and performance targets.
- Analyze delivery data and performance dashboards.
- Provide analytical reports and financial insights to support decision-making.
- Coordinate the implementation of project management initiatives.
- Ensure that projects and programmes comply with UNOPS standards, policies, and audit requirements.
- Collaborate with procurement, finance, and audit teams for quality control.
- Coordinate quality reviews of project documents, reports, and deliverables.
- Provide quality assurance for management products.
- Participate in continuous process improvement initiatives.
- Assist in supervising, guiding, and motivating project team members.
- Contribute to recruitment, onboarding, and performance management of personnel.
- Promote a respectful, inclusive, and safe working environment.
- Ensure compliance with United Nations Department of Safety and Security (UNDSS) standards.
- Support the organization, facilitation, and delivery of training and learning sessions on project management.
- Participate in knowledge-sharing initiatives and Communities of Practice (CoPs).
Required Experience
Bachelor’s degree (or equivalent) in any discipline with 7 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 5 years of relevant experience is required. Relevant experience is work in project management or related areas. Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required. Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired.
Qualifications
Bachelor’s degree (or equivalent) in any discipline OR Master’s degree (or equivalent) in any discipline. A globally recognized professional certificate or membership in Project Management is desired.
