Overview
Provides substantive support to the planning, coordination, and delivery of project activities, collaborating with project managers and local stakeholders to ensure efficient operations.
Key Responsibilities
- Support planning and preparation including stakeholder engagement, training needs assessment, and capacity-building programmes.
- Assist in budget and consumption projections, procurement processes, and risk identification.
- Coordinate logistics for training sessions, workshops, and meetings.
- Support the development of training materials and liaise with service providers.
- Develop and update monitoring tools, progress tracking sheets, and risk/issue registers.
- Collect, prepare, and archive documentation related to training and project activities.
- Contribute to drafting reports, meeting minutes, and donor/partner submissions.
- Track project milestones and alert managers on deadlines and reporting requirements.
- Support financial reporting and monitor budget expenditures.
- Ensure compliance with UNOPS policies, procedures, and donor requirements.
- Coordinate procurement, travel, transport, and inventory management.
- Support HR-related project requirements.
- Manage and safely store project files and document management systems.
- Support the organization, facilitation, and delivery of training and learning sessions on project management.
- Participate in knowledge-sharing initiatives and contribute insights and lessons learned.
Required Experience
- Relevant experience in project management, administration, operational and logistical support, or related areas.
- Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
- Demonstrated experience working independently, with minimal supervision and tight deadlines.
- Previous experience working in Ukraine and ability to adapt professionally and effectively in a challenging environment.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualifications
- Secondary school (or equivalent) with 6 years of relevant experience OR Bachelor’s degree (or equivalent) with 2 years of relevant experience.
- A globally recognized professional certificate or membership in Project Management is desired.
