Overview
The role assists the shipping Unit team in carrying out several shipping related activities, processing inbound and outbound shipments, and maintaining duty-free privileges.
Key Responsibilities
- Processing all inbound shipments of official goods and staff members PE/HHG and vehicle.
- Processing all outbound shipments of official goods and staff members PE/HHG and vehicle.
- Processing all inbound shipments of UN agencies and secretariats that have MoU with UNECA.
- Processing all outbound shipments of UN agencies and secretariats that have MoU with UNECA.
- Maintain duty free privileges according with host country agreement between Ethiopia and United Nations and Staff rules.
- Clearance and delivery of conference equipment and press equipment for various meeting at UNECA.
- Advise and provide explanation on any query raised by international staff members on the duty-free privileges for the importation of HHG and vehicle.
- Assist international staff and local staff members on their PE/HHG at Government Office.
- Arrange note verbals and letter required by different regulatory bodies.
- Organizing and file all inbound and out bound official shipments and International Staff member shipment files.
- Drafts a variety of correspondence.
- Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
- Submitting the pre import permit and following up government regulatory bodies involved in importation of regulated cargos.
- Submitting import release and following up government regulatory bodies involved in importation of regulated cargos.
- Review and confirm forwarder invoices submitted to shipping unit against RFQ and to also review the storage and demurrage charges against the shipment timeline. Once reviewed, then to engage the forwarder to secure credit note as required.
- Attending meetings with different regulatory bodies representatives, as necessary, in regard to import and export of official cargo on the secretariat or international staff whenever any issue is faced during import and export of different cargos.
- Performs other duties as assigned by the Supervisor and Chief of the Section.
Required Experience
At least five years of progressively responsible experience in Customs clearing process is required.
Qualifications
High school Diploma or equivalent is required.
