Overview
The Senior Supply Chain Associate (Procurement) is responsible for managing resources management functions, including coordinating procurement activities, evaluating suppliers, and supporting the acquisition of goods and services.
Key Responsibilities
- Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
- Assist supervisors in more complex, higher-value purchases.
- Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
- Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
- Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures.
- Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
- Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
- Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
- Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics.
- Provide specialized support in the planning, implementation and monitoring of supply chain activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
- Coordinate supply chain operations with other UN Agencies, partners, and government authorities.
- Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of vehicles.
- Coordinate service and maintenance of office facilities and equipment and a continued supply of all essential utilities and items used in the office.
- Provide training and guidance to the junior SCM staff of CO, while supervising, monitoring, evaluating and supporting their professional and career development.
- Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management.
- Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives
- Perform other duties as may be assigned.
Required Experience
Experience in evaluating supplier proposals, negotiating prices, terms, and conditions to secure the best value for the organization. Experience in coordinating with internal departments to understand their procurement needs and provide appropriate solutions. Experience in developing and implementing procurement strategies to ensure timely and cost-effective acquisition of goods and services. Experience in preparing, reviewing, and issuing Request for Quotations (RFQs), Request for Proposals (RFPs), and Invitation to Bid (ITB) documents. Experience in procurement and logistics and working with service providers and vendors; Experience with asset management process; Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; Experience working in an international organisation in a multi-cultural setting an advantage; Experience in training and coordinating teams.
Qualifications
University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or High school diploma with six years of relevant professional experience. Certification in Procurement, Logistics or Supply Chain Management is an advantage.
