Overview
The Supply Chain Assistant (Procurement) is responsible for managing resource management functions, including procurement needs, strategy development, and vendor relations.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verifying information and compliance.
- Prepare tender documents, solicit bids, and prepare bid analysis summaries.
- Confirm terms of agreement with selected suppliers, prepare purchase orders and contracts.
- Monitor requisition status and follow up on timely delivery of goods and services.
- Review vendor invoices, prepare payment requests, and coordinate payments.
- Maintain physical and electronic records of procurement documentation.
- Conduct market surveys to identify and evaluate potential suppliers.
- Track contractual agreements and inform concerned parties for timely renewal.
- Monitor office supplies and services, and prepare requisitions.
- Coordinate payment of utilities invoices.
- Provide technical information on procurement instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance, maintenance, and transportation.
- Support coordination of transportation needs and drivers’ movements.
- Verify logbooks, monitor fuel consumption and vehicle maintenance records.
- Monitor activities of contractors working on office premises.
- Support the organization of meetings, workshops, and trainings.
- Perform other assigned duties.
Required Experience
- Two years of relevant professional experience with a university degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field; or four years of relevant professional experience with a high school diploma.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- Experience working in an international organisation an advantage.
Qualifications
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution; or High school diploma.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
