Overview
The Program Officer will provide strategic and operational leadership to the GEF Events Team, ensuring the delivery of high-quality, impactful events and building the capabilities of team members.
Key Responsibilities
- Coordinate and supervise the events team in end-to-end planning, logistics, and execution of GEF international events.
- Develop and coordinate travel guideless in line with World Bank’s policy, event budgets, timelines, work plans and roles and responsibilities of each team member.
- Develop contingency plans and coordinate operations, including troubleshooting unforeseen issues in real time.
- Develop post-event evaluations and produce lessons-learned reports.
- Back-fill members from the events team as needed.
- Coordinate and mentor the GEF Events Team, providing day-to-day guidance, workload coordination, and performance oversight.
- Conduct regular one-on-one check-ins and team meetings.
- Identify training needs and facilitate access to relevant learning opportunities for team members.
- Set clear performance expectations and provide constructive feedback.
- Advise on event strategy, format innovation, and best practices in international event coordination.
- Contribute to the development of standard operating procedures and events coordination guidelines.
Required Experience
- More than four years of experience coordinating and mentoring teams with more than three people.
- A minimum of five years of demonstrated experience in planning and coordinating high-level international events, including large-scale intergovernmental or multilateral meetings.
- More than three years demonstrated experience in World Bank procurement in an events context, including vendor sourcing, contracting, developing Purchase Orders and coordination in compliance with institutional procurement frameworks.
- Experience collaborating with World Bank Country Offices on event planning and delivery.
- Experience working with international organizations, multilateral institutions, or in a development context is highly desirable.
- Proven track record of developing institutional knowledge products such as standard operating procedures, how-to guides, or training curricula based on hands-on operational experience.
- Familiarity with GEF processes, Country Engagement Strategy or similar intergovernmental mechanisms is an advantage.
Qualifications
- Master's degree in Event Coordination, International Relations, Public Administration, Communications, or a related field.
- A Bachelor's degree combined with ten or more years of directly relevant experience may be considered in lieu of a graduate degree.
