Overview
The Finance Officer / Pooled Fund Manager is responsible for verifying financial documentation, reviewing grant agreements, and overseeing financial reporting to ensure compliance with United Nations Financial Regulations and Rules and Country-based Pooled Funds guidelines.
Key Responsibilities
- Verify Implementing Partners (IP) financial documentation as required;
- Liaise with companies carrying out financial audit of partners and financial spot-checks ensuring compliance with the United Nations Financial Regulations and Rules (UNFRR);
- Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UNFRR and the Country-based Pooled Funds guidelines;
- Review and advise on the clearance of the project budget and grant agreements;
- Review and advice on budget amendments or no-cost extension requests;
- Review and audit financial report to make sure that it is in line with the signed agreement and project budget;
- Maintain complete, accurate and updated detailed list of disbursements to IP;
- Regular follow-up with IP to obtain financial reports;
- Review of interim and financial reports and confirm the amount for additional disbursements;
- Initiate the process to ensure disbursements as required and follow-up on an reimbursements;
- Conduct financial spot-checks in line with the operational modalities;
- Oversee the audit process including facilitation of the contracting of external auditing companies, supporting the planning, advice on the clearance of audit reports and ensuring follow-up of critical audit findings;
- Support IP regarding compliance with the UNFRR and the Guidelines for CBPF;
- Ensure compliance with any other requirements stemming from the UINFRR, grant agreements and guidelines;
- Maintain complete and update cash flows for the Fund, and inform the HoO on a regular basis and upon request on the availability of cash balance;
- Support Fund analysis for informing future allocations;
- Prepare financial analysis for standard and ad-hoc reporting requirements;
- Provide input for the preparation of CBPF Annual Reports;
- Ensure timely financial reporting in compliance with donors requirements;
- Liaise with relevant OCHA sections in HQ;
- Perform other related duties, as assigned;
- Stay up-to-date on documents / reports / guidelines that have bearing on matters related to programme and / or OCHA budgets, ensuring compliance with United Nations policies and procedures.
Required Experience
A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable. Experience in a humanitarian context within the UN common system or in a comparable international organization is desirable. Experience in finance particularly in the Country-Based Pooled Fund (CBPF) is desirable. Experience in the Eastern and Southern Africa region is desirable.
Qualifications
An advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
