Overview
An Operations Unit Assistant who is organised, meticulous and responsive, capable of providing administrative support to the operations units, as well as support for missions.
Key Responsibilities
- Planning and organising the unit staff’s travel schedule (field visits, holidays, etc.)
- Coordinate with the administration department to schedule briefings and debriefings for international staff and ensure they are welcomed and guided during their time at the unit in Abidjan
- Prepare and organise internal and external meetings for the units and ensure that decisions and actions are followed up.
- Support the organisation of major events and operational exercises (MYR, ARO, etc.)
- Take minutes and draft reports of unit meetings, major events and operational exercises.
- Manage the filing, archiving and updating of unit documents, whilst ensuring they remain accessible and that sensitive information remains confidential.
- Assist with proofreading, rewriting and formatting reports, presentations, proposals and other written outputs.
- Coordinate with GIS specialists to produce cartographic materials for the units.
- Translate documents as required
- Draft the unit’s official correspondence and arrange and follow up on external meetings with various institutions in Abidjan.
- Field visits: provide support to missions by being physically present in countries of operation as required and at the request of the missions.
- Carry out documentary research relating to the unit’s activities (sociology, history, politics, etc.) and at the manager’s request.
Required Experience
Experience in an administrative, operational, humanitarian or international environment is desirable. Experience within the MSF movement or knowledge of its operational environment would be an advantage. Experience of, or an interest in, working with missions and field teams.
Qualifications
A university degree in administration, human resources management, international relations, political science or social sciences, or an equivalent field.
