Overview

Responsible for timely processing and recording of receipt of all goods and services at ACT and the accurate recording of supplier invoices.

Tasks Summary

• Create receipt transactions and enter them into the FinS Accounting System.
• Verify/ensure receipt information matches the PO/contract requests with Purchase Orders.
• Identify discrepancies to Head of Accounting Operations Officer and Purchasing and Contracting.
• Reconcile un-invoiced receipts monthly.
• Maintain receipt transaction files to support entered transactions.
• Enter supplier invoice header information in FinS and forward the supplier invoice for further certification and processing.
• Cross-train between the Receiving Assistant, and perform basic functions on physical receipt of items in the absence of Receiving Assistant.
• Support the travel team in processing of travel requests and travel claims as required.
• Conduct other tasks as directed.

Experience Requirements

• Experience of basic data entry into financial, administrative, or human resources systems.
• Experience collaborating with various departments and stakeholders across a large organization.
• Experience in ensuring adequacy and compliance with administrative, regulatory and procedural requirements.

Qualification Requirements

• Higher Secondary education and intermediate vocational training in accounting, finance, management, business administration, public administration or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.

Other Details

Languages Required: English – SLP 3322 - (Listening, Speaking, Reading and Writing)

Languages Preferred: English - SLP - 3333 (Listening, Speaking, Reading and Writing)

Contract Duration: three year definite duration contract

Work Modality:

Remuneration: 5,451.05US Dollar (USD) Monthly