Overview

Provides support to the formulation, planning, and management of UNDP programmes by managing data and facilitating programme implementation. Promotes a client-oriented approach consistent with UNDP rules and regulations.

Tasks Summary

• Ensures support in collection, analysis and presentation of background information for strategic documents.
• Compiles information for the formulation of project documents, work plans, budgets, and proposals.
• Provides inputs to CO planning, monitoring and reporting documents.
• Contributes to the analysis of information on donors and partners.
• Ensures support in project planning, monitoring and evaluation, and day-to-day project management.
• Contributes with research data to concept notes, project ideas, funding proposals, policy briefs etc.
• Supports the development of new pipeline projects.
• Supports monitoring and timely preparation of information and reports.
• Supports integration of gender considerations in all programmes/projects.
• Participates and contributes to programme team meetings and workplans.
• Supports the achievement of performance targets.
• Monitors and ensures timely operational and final closure of projects.
• Undertakes quality assurance for projects information in corporate systems.
• Supports planning, monitoring and reporting of programmes and projects pertaining to budget and resource management.
• Reviews financial/expenditure reports and prepares payment requests.
• Reviews project budgets and budget revisions.
• Raises e-requsitions and ensures transactions are correctly recorded.
• Supports in data entries.
• Enters budget and revisions into the ERP.
• Checks CDR Bridge and supports verification of Combined Delivery Reports.
• Supports tracking of programme delivery and implementation of acceleration or corrective measures.
• Provides support in follow-up to recommendations from audits and assessments.
• Ensures uploading of required documentation in corporate systems.
• Ensures regular monitoring of contribution agreements milestones.
• Supports development and implementation of standard operating procedures.
• Ensures that business processes are followed.
• Supports quality assurance processes.
• Assists in quality assurance processes of the Country Office.
• Supports oversight and monitoring processes of the Country Office in implementation of the Harmonized Approach to Cash Transfer (HACT) framework.
• Supports the oversight measures of NIM projects.
• Ensures efficient update and follow-up to the DIM/NIM project audits.
• Implements effective internal controls.
• Supports in the establishment of effective mechanisms within the team and Country Office.
• Assists the programme unit in capturing, codifying, synthesizing lessons from evaluations and assessments.
• Facilitates peer reviewing, commenting on, and seeking to improve, the quality of projects, good practices, guidelines, and other documents.
• Supports organization of training and workshops.
• Supports in provision of guidance to implementing partners.
• Participates in events and provides sound contributions to knowledge networks.
• Develops and carries out a personal professional development and learning plan.
• Performs other duties within the functional profile as assigned.

Experience Requirements

• Minimum 6 years (with secondary education) or 3 years (with bachelor's degree) of progressively responsible administrative, finance or programme experience is required at the national or international level.
• Proficient user of computers and office software packages (MS Word, Excel, etc.) is required.
• Knowledge of ERP platforms (Oracle etc.) and experience in handling web-based management systems is highly desirable.
• Knowledge of UNDP’s policies and procedures on programme or project finance is desirable.

Qualification Requirements

• Secondary Education is required;
• University Degree (bachelor’s degree) in Business Administration, Management, Public Administration, Economics, Social Studies or related fields will be given due consideration.
• Specialized certification in Programme or Project Management (e.g., MSP or PRINCE-2) or Accounting and/or Finance is a distinct advantage.