Overview
Provides comprehensive HR operational and advisory support to ensure the effective delivery of human resources services across the Institute. Contributes to the implementation of HR policies, procedures and practices, supporting recruitment, onboarding and offboarding, staff development, performance management, HR administration, entitlements, and HR data management.
Tasks Summary
- Provide advice, guidance and clearance to UIS sections in the preparation of job descriptions, terms of reference and vacancy notices.
- Prepare and post vacancy announcements; screen and evaluate applications; administer written tests and assessments.
- Organize and participate in interview panels; draft interview panel reports and manage selection documentation.
- Support offer management, reference checks, statements of emoluments, and responses to candidate inquiries.
- Maintain recruitment files and candidate records in HR databases.
- Manage HR transactions, including contract renewals, extensions, separations, promotions, within-grade salary increments, and performance evaluation processes.
- Develop plans and timetables for contract reviews, renewals and terminations.
- Administer employee benefits and entitlements in accordance with UNESCO rules and procedures.
- Maintain personnel records and ensure the integrity of ERP systems.
- Respond to enquiries and provide guidance to managers and staff on HR policies, procedures, conditions of service, duties and responsibilities, and entitlements.
- Handle non-routine and non-complex cases by conducting research and analysis and drafting related correspondence.
- Manage onboarding and offboarding processes, including orientation on HR procedures, entitlements and administrative requirements.
- Coordinate clearances and contract closure actions for departing personnel.
- Monitor and follow up on UNESCO’s Online Leave Management System (TULIP) records.
- Ensure accurate validation of leave actions and provide guidance on appropriate use of the system and related entitlements.
- Collect, analyze and maintain HR data, statistics and background information.
- Monitor and verify post management records; maintain organizational charts and staffing tables.
- Prepare regular and ad hoc HR reports, trends and analytics.
- Support the development and revision of HR procedures, workflows and best practices.
- Participate in HR projects and contribute to HR modernization and improvement initiatives.
- Draft, proofread and finalize HR correspondence and documentation.
- Perform any additional duties as necessary to support UIS’s mandate and ensure the effectiveness of the HR team.
Experience Requirements
- At least eight (8) years of progressively responsible professional experience in human resources management, administration, business administration, public administration or a closely related field.
- Demonstrated experience in recruitment and staffing processes.
- Experience administering employee benefits and entitlements.
Qualification Requirements
Completed secondary, technical or vocational school education.
