Administrative Assistant

Provide administrative and project support for the SiCalidad Paraguay project, focusing on budget development, monitoring, and procurement processes.

Support the Chief Technical Advisor to develop the estimated budget of the SiCalidad project.
Support the systematic monitoring of key performance indicators (KPIs).
Support the identification, documentation, and reporting of deviations, delays, and risks.
Assist in organizing the logistics for meetings and support the preparation of background information.
Using SAP, support procurement processes including creation of documents, tracking payments, and reviewing invoices.
Liaise the tracking of payments with UNIDO Regional Office in Uruguay.
Receive and record all incoming and outgoing correspondence and mail.
Respond to basic information requests and inquiries.
Draft routine correspondence.
Perform general administrative tasks such as following up on budget queries and making reservations.
Maintain an up-to-date filing system.
Manage the agenda of activities of the UNIDO Project Coordination.
Prepare a final report on activities undertaken.

A minimum of (8) years of working experience in development of technical/administrative project assistance activities is required.
Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
Experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is required.
Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
Experience with SAP ERP and SRM software is required.
Experience in social media management is required.
Knowledge of UN System procurement procedures and processes is desirable.
Experience in projects with funding from international agencies/donors is desirable, particularly the European Union.
Knowledge of planning methodology based on logical frameworks and results-based strategic planning is desirable.
Experience in results analysis is desirable.

Completed higher secondary education (high school diploma or equivalent), is required.
Formal administrative/secretarial/clerical training or equivalent, is desirable.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.