Overview
Provides technical and operational support for project implementation by preparing programme documents and reports, compiling and analysing data, and ensuring accurate documentation. Supports monitoring activities, organizes meetings and missions, and manages correspondence.
Tasks Summary
- Assist in the preparation of project proposals/documents, project briefs, project progress/final reports, background papers, sections of reports and studies.
- Collect and compile data on programme/ project activities to support reporting on programme/ project delivery.
- Process, format and proof-read reports, documents, publications, and correspondence.
- Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
- Assist in the organization of policy dialogues, workshops and consultation meetings and preparation for project periodic reviews, field monitoring and supervision missions.
- Make arrangements for meetings, seminars and events: implement logistics, prepare meeting minutes, correspondences, compile and distribute documents, support in administrative arrangements.
- Enter, select, analyse, and summarize data from various sources, including FAO corporate systems.
- Maintain log, file and update records in prescribed format for subsequent use.
- Participate in project monitoring by maintaining current registers and controlling tools on the status of projects.
- Assist in the preparation and submission of periodic and ad hoc project and country office reports.
- Prepare background material, working papers and tables for briefings, review sessions and meetings.
- Prepare correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters.
- Maintain a filing system of technical and project documents and correspondence.
- Carry out other specific operational tasks for programme/ project implementation as requested.
- Perform other related duties as required.
Experience Requirements
• Five years of relevant experience in supporting programme, project operations preferably with UN agencies, I/NGOs or donor funded government projects.
Qualification Requirements
• Bachelor’s degree in Agriculture, Forestry, Natural Resource Management, Development Studies or other related fields
