Overview
Provide administrative support for recruitment, onboarding, HR files, medical plan administration, leave administration, performance management, and casual labour contracting.
Tasks Summary
- Provide administrative support to recruiting managers, including compiling applications and coordinating trackers.
- Work closely with HR Officers and line managers to organize and schedule interviews.
- Ensure proper filing of recruitment documentation.
- Support the onboarding of new employees and coordinate induction sessions.
- Ensure induction checklists are completed, signed, and filed.
- Work closely with the HR Officer to ensure all new staff receive Oxfam ID cards and maintain the ID card inventory.
- Ensure timely, accurate, and complete filing of documents in staff personnel files.
- Maintain all other HR files and archives to a high standard.
- Verify the accuracy of staff medical payments.
- Process medical expense claims and ensure timely payment to medical service providers.
- Assist the HR Officer with data entry of medical claims into the GOLD system.
- Monitor individual medical claim expenditures.
- Manage national and international staff leave tracking systems.
- Ensure leave forms are completed, approved, and filed.
- Ensure timely and accurate filing of staff objectives, performance reviews, development plans, and performance improvement plans.
- Support the HR Officer in collecting performance objectives and reviews.
- Assist in collecting and analysing performance data.
- Support the resolution of performance-related issues.
- Maintain strict confidentiality and compliance with internal HR policies and donor standards.
- Manage the processing of casual labour contracts.
- Support the preparation of HR correspondence.
Experience Requirements
- At least 2 years of experience in HR or related field.
- Experience should include HR related roles within the preferably humanitarian or development sector, at either national or international levels.
- Understanding of and experience with the complexities of working in a multicultural environment.
Qualification Requirements
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
