Project Assistant

Overview

Provide administrative and programmatic support for the FACE-NDC project and the CapED Programme in Zambia.

Tasks Summary

• Provide administrative and programmatic support for project implementation.
• Assist with monitoring, evaluation, and reporting.
• Support planning, review, and monitoring of work plans and budgets.
• Maintain financial and statistical data.
• Coordinate and support the organization of meetings, events, and webinars.
• Support management of financial resources.
• Participate in meetings.
• Assist in organizing and reporting on conferences, training sessions, and workshops.
• Support advocacy efforts.
• Assist in mainstreaming climate change adaptation and sustainability.
• Collaborate with finance teams for reconciliation.
• Support the preparation of documentation and logistics.
• Assist in the preparation of concept notes.
• Develop and maintain a database of consultants and service providers.
• Coordinate procurement of goods and services.
• Procure tickets for staff and delegates.
• Draft contracts and collate supporting documentation.
• Upload contracts to the organization’s contract management platform.
• Monitor and ensure contract conditions are met.
• Monitor and follow up on contracts for timely deliverables.
• Initiate payment upon satisfactory performance.
• Coordinate the review of contract deliverables.
• Conduct vendor due diligence and facilitate registration.
• Review and follow up on purchase order requests.
• Prepare travel and DSA requests and follow up on payments and liquidations.
• Contribute to the preparation of progress reports and donor briefings.
• Provide guidance and interpretation of administrative rules, regulations and procedures.
• Manage and maintain an updated e-filing system.
• Collect, collate, analyze, and communicate data.
• Track reporting timelines for projects and upload reports.

Experience Requirements

• At least three (3) years of relevant work experience in project implementation administrative support function.
• Good working knowledge and experience in education (especially in the field of teacher education and climate change education).
• Relevant experience in project management, implementation and reporting.
• Work experience with an international organization or experience with the UN is considered as an added advantage.

Qualification Requirements

• Completion of secondary level education required.
• Minimum of first level university degree in Education, Finance, Economics, Demography, Development Studies, Public Administration or degree related to Climate Change Education or Education for Sustainable Development.

Other Details

Languages Required: • Fluency (oral and written) in English.

Languages Preferred: • Fluency local language will be a plus.

Contract Duration: 11 months

Work Modality: On site

Remuneration: