Executive Officer

Overview

The Executive Officer (XO) is responsible for supporting the Director NOR and their senior management team in the efficient and effective management and operation of the NOR. The XO provides advice and support to the Director on a wide range of resource and administrative issues and activities.

Tasks Summary

• Monitor completion of tasks issued by the Office of Secretary General and the DNOR, and follow-up to ensure deadlines are met.
• Support the development of the NOR budget and financial plans and help ensure a correct use of allocated financial resources.
• Advise the senior management on policy development, suggesting potential opportunities for collaboration or highlighting areas of overlap.
• Determine and oversee processes and procedures regarding information and knowledge management across NOR.
• Develop and promote management tools and mechanisms that help NOR function more efficiently.
• Serve as a central point of contact for external collaborators concerning a wide range of resource issues.
• Represent NOR at cross-divisional meetings within the HQ.
• Ensure external communication is consistent and aligned with Alliance and NOR policy and interests.
• Support DNOR and NOR senior management on identification, management, and resolution of issues impacting stakeholders.
• Support the senior management team with the assessment of the performance of the NOR staff.
• Lead, plan, direct and supervise the work of the personnel under their responsibility.
• Provide mentoring, coaching and training opportunities and be available to offer guidance at critical moments.
• Perform any other related duties as assigned.

Experience Requirements

• At least 5 years of relevant experience in progressively responsible positions;
• Team management experience;
• Familiarity with the use of automated business process and resource management systems and software, related to knowledge and workflow management;
• Experience working in the public sector, including in national government, the military, or in an international organization (advantage);
• Experience in budget and financial planning and management (advantage);
• Experience working in NATO, or in a NATO-context, and an understanding of the NATO environment, structures, committee working practices, and business processes, in particular as they relate to common funding (advantage).

Qualification Requirements

• A university degree in a relevant field (e.g. public management, business management, administration, public policy, or finance).

Other Details

Languages Required: • Minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; II (“Elementary”) in the other.

Languages Preferred:

Contract Duration: Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Maximum period of service foreseen in this post is 6 years.

Work Modality:

Remuneration: • Salary (Pay Basis) : 9,604.83 Euro (EUR) Monthly • Grade : NATO Grade G20