National Project Coordinator (Open to external applicants)

Overview

The National Project Coordinator will support the day-to-day management of the PNG CSOs Project, ensuring efficient implementation of planned activities to align with project objectives and outcomes.

Tasks Summary

• Provide strategic planning for the project, including formulation and revision of annual work plans, budget, HR, and procurement plans.
• Coordinate project implementation, ensuring adherence to UNDP policy and programme management procedures.
• Ensure proper execution of administrative activities, including mobilizing goods and services, preparing ToRs, and managing financial arrangements.
• Update and ensure implementation of activity plans, track tasks, and propose remedial actions for delays.
• Facilitate coordination and information flow among CSOs grantees.
• Monitor resource utilization and procurement plan for planned activities.
• Design, roll-out, and administer CSOs low value grants (LVGs).
• Organize and facilitate pre-LVGs application information sessions.
• Draft LVG agreements for selected CSO grantees.
• Organize and facilitate CSOs grantees inception meetings.
• Provide technical advisory support to CSO grantees and partners.
• Monitor LVGs implementation, review payment requests, and track expenditures.
• Provide technical advice for developing baselines and indicators for project monitoring and evaluation.
• Coordinate the implementation of project monitoring and results framework.
• Manage and monitor project risks.
• Coordinate the preparation of corporate and donor reports.
• Ensure proper operational and financial closure of the project.
• Coordinate the CSO mapping exercise and maintain CSO database.
• Lead the delivery of CSO grantees’ tailored capacity building trainings and knowledge sharing sessions.
• Design and analyze pre- and post-training evaluation forms.
• Collaborate with the Country Office’s Communications Team for advocacy and communications activities.
• Coordinate CSO grantees’ coordination meetings and feedback loops.
• Maintain and regularly update the project risk register.
• Collaborate with CSO grantees to ensure adherence to UNDP, donor, and national safeguards, policies, and standards.
• Ensure the project’s corporate dashboards are regularly updated.
• Conduct periodic spot checks to verify compliance and assess on-ground implementation of safeguarding policies.
• Facilitate regular training and capacity-building sessions for CSO grantees on risk management, compliance, and quality assurance.

Experience Requirements

• Minimum 5 years (with master’s degree) or 7 years (with bachelor’s degree) of progressively responsible relevant experience at the national or international level in project management, CSO grants’ design and management and capacity building.
• Experience in the usage of computers and office software packages, experience in handling of web-based management systems.
• Experience with PNG’s CSOs landscape and governance issues is desired.
• Experience in coordination, communication, and report-writing is desired.
• Experience in preparation of financial reports and overviews is desired.
• Experience in monitoring tools is desired.
• Experience in project management processes is desired.
• Experience in procurement procedures of national / international organizations is desired.

Qualification Requirements

• Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field is required, or
• First level University Degree (bachelor´s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Other Details

Languages Required: Fluency in English and Tok Pisin is required.

Languages Preferred:

Contract Duration: 1 Year with Possibility for extension

Work Modality:

Remuneration: