Senior Operations Assistant

Overview

Provide operational and coordination support, managing meetings, vendors, and procurement activities to ensure smooth day-to-day office operations and effective collaboration.

Tasks Summary

• Provide operational and administrative support for meetings, document circulation, and office activities.
• Coordinate schedules for supervisors, including meetings with internal teams, government counterparts, external stakeholders, and visiting missions.
• Organize meetings, workshops, training sessions, press conferences, and staff events, ensuring appropriate logistical arrangements.
• Coordinate the use of conference facilities and support events organized by other departments and project teams.
• Maintain updated information on meeting and conference venues.
• Support institutional procurement activities.
• Serve as an alternate custodian for fixed assets, ensuring accurate inventory records and compliance with asset management procedures.
• Conduct periodic physical inventory counts and support the disposal of obsolete or unserviceable assets.
• Liaise with service providers and vendors to ensure service quality and assist in identifying and evaluating new vendors.
• Provide backup support to other administrative staff during absences.
• Perform other duties as assigned.

Experience Requirements

• At least 5 years of relevant work experience in administrative, operations, or coordination roles.
• Understanding of interactions between different work areas and relevant workflows and their purpose.
• Solid numerical and data handling ability.
• Experience collaborating with colleagues and external stakeholders from diverse cultural and professional backgrounds.

Qualification Requirements

• Bachelor's degree in business administration, general management or related fields.
• Proficiency in using common office applications (document processing, spreadsheets, presentation slides, and similar tools) and databases to input and extract manage information, and generate reports.

Other Details

Languages Required: Excellent written and spoken English.

Languages Preferred:

Contract Duration: initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier

Work Modality: Resident Mission Office

Remuneration: