Overview
The Data and Compliance Coordinator supports program teams by ensuring strong data quality, grant compliance, and accurate reporting across all programs. This role combines administrative, compliance, and data management responsibilities to ensure that services meet organizational, funder, and regulatory standards.
Key Responsibilities
- Support the coordination of grant opening, mid-cycle, and closing processes.
- Ensure adherence to contract, grant, and budgetary compliance requirements.
- Maintain organized and complete documentation for each funded program.
- Assist with award modifications.
- Provide guidance to staff on donor compliance requirements and organizational policies.
- Support sub-award and partnership compliance activities.
- Assist in the development and implementation of action plans to address compliance findings.
- Collect, enter, and maintain accurate client and program data in databases and reporting systems.
- Develop and implement quality assurance (QA) and quality control (QC) processes to ensure data accuracy.
- Support program staff with timely and accurate entry of demographics, intakes, services, and outcomes.
- Generate and analyze reports on program performance, outputs, and outcomes.
- Track program deliverables using internal tools and provide updates to senior leadership.
- Support teams in preparing for audits, site visits, and monitoring activities.
- Coordinate requests, planning, and tracking of direct assistance or client support expenditures.
- Monitor client and program budgets to ensure accurate and timely fund utilization.
- Assist with financial reporting and tracking of expenditures.
- Prepare summaries of expense reports and share highlights with program teams.
- Collaborate with program staff to ensure alignment between service delivery, compliance, and reporting requirements.
- Provide training and technical support to staff on compliance, data entry, reporting, and quality standards.
- Act as a liaison between program teams, finance, and external partners.
- Participate in staff meetings, cross-departmental collaborations, and professional development opportunities.
- Ensure confidentiality and uphold ethical and professional standards.
- Participate in ongoing training to remain current on compliance regulations, data systems, and best practices.
- Perform other duties as assigned.
Required Experience
Minimum of 2 years of professional experience in compliance, data management, program evaluation, or administrative support. Experience with grant reporting, monitoring/audits, and quality assurance strongly preferred.
Qualifications
Bachelor’s degree in social sciences, public administration, data management, or related field required. Additional certification or continuing education in compliance, monitoring & evaluation, or data management preferred.
