Logistics Officer

Overview

The Logistics Officer contributes to the smooth running of the service through rapid responses. The Officer supervises the logistics administrative assistant and provides other support to Logistics.

Tasks Summary

• Manage stock of supplies in a safe place with an electronic register.
• Ensure management of stock for phones, SIM cards, and recharge cards.
• Submit monthly stock reports.
• Update SAP system and correct discrepancies after stock checks.
• Receive, check, record, and store items from suppliers.
• Coordinate timely storage, distribution, or transfer of goods.
• Arrange hotel and flight bookings for project travel.
• Coordinate hotel booking follow-ups with the Supervisor.
• Coordinate travel to project areas with Logistics.
• Ensure timely payment for hotels and airlines.
• Ensure inventory, registration, and regular updates of all organizational assets and equipment.
• Guarantee proper use, maintenance, and security of assets.
• Track movement, assignments, and returns of equipment.
• Prepare inventory reports, replacement requests, and end-of-life disposal plans.
• Ensure timely maintenance and repairs of the building and equipment.
• Provide adequate support to international staff.
• Maintain a database of handlers for handling services and other small jobs.
• Verify utility bills and follow up on payment slips.
• Ensure utility bills are paid on time and continuously.
• Ensure team performance.
• Provide coaching, supervision, and development for direct reports.
• Ensure contracts and protocols with consultants/partners contain minimum standards for child protection.
• Facilitate understanding of key partners and organize working sessions.
• Request feedback from subordinates regarding partners' behavior towards children.
• Conduct refresher sessions on child protection issues.
• Report any allegations, proven facts, or concerns related to the implementation of the Child Protection Policy.
• Ensure behavior worthy of Plan International's child safeguarding values.
• Facilitate audit follow-ups on safeguarding.
• Ensure employees understand the necessity of considering 18-24 year olds in relationships.
• Support actions aimed at community participation in child safeguarding policy revisions.
• Make available a list of female suppliers.
• Ensure the office physical space is welcoming to both women and men.
• Ensure the choice of space for activities considers gender-specific needs and accessibility standards.
• Report any allegations or suspicions of sexual assault or harassment.
• Maintain open communication, avoiding sexist language or attitudes.
• Ensure external and internal activities are executed in conformity with organizational goals and policies.
• Execute any other tasks assigned by the direct Supervisor.
• Ensure global policies for child safeguarding, gender equality, and inclusion are integrated.

Experience Requirements

• Two (2) years of experience in a similar position.
• Two (2) years of minimum experience in staff supervision.

Qualification Requirements

• University degree in Administration or equivalent.
• Training or Experience in Stock Management.

Other Details

Languages Required: • Excellent oral and written communication skills in French. • Good understanding of English.

Languages Preferred:

Contract Duration:

Work Modality: Basé au bureau central à Port-au-Prince

Remuneration: