Overview
The Human Resources Assistant will be responsible and accountable for managing the resources management functions in the Cambodia Office, supporting recruitment, pre-employment activities, and HR system data management.
Tasks Summary
- Support recruitment processes by coordinating publication of Vacancy Notices, receiving and sorting applications, arranging interviews, preparing documentation, sending communications, and conducting reference checks.
- Carry out pre-employment activities including preparation of Entry on Duty documentation, collection of supporting documentation, coordination of medical exams, orientation sessions, security briefings, and inclusion in insurance plans.
- Perform assigned roles in the organizational HR system, ensuring data consistency and accuracy, monitoring contractual situations and entitlements, and generating reports.
- Act as Timekeeper, maintaining and reconciling leave quotas, generating leave-related reports, and responding to general questions concerning leave administration.
- Support separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, making calculations, and obtaining approvals.
- Update and maintain electronic and physical archiving systems, including personnel files and recruitment files.
- Draft certificates of employment, notices, letters, reports, and presentations; update the organizational chart.
- Support the organization of meetings, training activities, and HR events by carrying out logistical activities.
- Respond to general inquiries regarding Human Resources policies, instructions, and procedures.
- Perform other related duties as assigned.
Experience Requirements
- High School diploma with four years of relevant experience; or, Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
- Previous experience in ORACLE is a distinct advantage.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualification Requirements
- High School diploma
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field
