Service Contract Programme Assistant

Overview

The Programme Assistant provides support in the organization and delivery of programme activities/projects, carrying out a range of office support and administrative functions.

Tasks Summary

• Collate information and draft budgetary/financial updates, reports, statistics and/or projections.
• Initiate requisitions for contract for services, purchase orders, individual consultants and other contractual modalities.
• Prepare payment requests and create/modify vendors.
• Ensure travel arrangements for staff and non-staff official missions.
• Organize official meetings, events and workshops, on-site, online, and hybrid modalities.
• Organize official travel in conjunction with meetings, events and workshops.
• Provide administrative support for events.
• Create and maintain checklists, contact lists, databases, and documentation.
• Organize pre-event planning meetings and coordinate procurement, promotional materials, and accreditations.
• Compile and maintain electronic files related to programme implementation.
• Prepare administrative documentation and initiate administrative procedures.
• Inform team members of specific administrative processes and procedures.
• Perform general administrative tasks such as leave and attendance recording.
• Maintain written communication in English and Spanish with counterparts, service providers, and other stakeholders.
• Receive, analyze, sort, register and distribute correspondence and documents.
• Maintain information systems and databases.
• Assist in the preparation of presentation materials.
• Undertake additional activities as required.

Experience Requirements

• Minimum 3 (Three) years of relevant work experience in administrative and/or secretarial tasks.
• Relevant experience in providing programme or administrative support at international level or within the United Nations system or in an international organization/institution.

Qualification Requirements

• Secondary, technical and/or vocational education.
• General secretarial training/certificate

Other Details

Languages Required: Excellent knowledge (spoken and written) of Spanish and very good knowledge of English.

Languages Preferred: Knowledge of French. Knowledge of Portuguese

Contract Duration: 8 months

Work Modality: On site

Remuneration: