Overview
Support the development and implementation of assigned programmes and projects, providing programmatic and administrative support to ensure timely execution of activities.
Key Responsibilities
- Support the development of working documents and assist in monitoring the implementation of assigned programmes and projects.
- Provide programmatic and administrative support as required to ensure timely execution of activities.
- Assist in identifying programmatic, administrative, and operational issues during project implementation; propose corrective actions, liaise with relevant units, and track follow-up actions to resolution.
- Assist in the preparation and implementation of programme and project documentation, including Letters of Agreement (LOAs) and related tracking tools.
- Contribute inputs for the drafting and consolidation of work plans, budgets, progress reports, presentations, and proposals.
- Identify relevant data sources; gather, compile, and organize information for the preparation of reports, guidelines, briefs, and other programme-related materials.
- Support the programme team in preparing and reviewing documentation related to the procurement of goods and services.
- Maintain tracking systems for contracts, LOAs, and procurement processes.
- Assist in monitoring the utilization of financial resources in close coordination with the Operations Unit to ensure alignment with approved budgets and work plans.
- Provide guidance to implementing partners and programme counterparts on applicable administrative procedures to ensure compliance with organizational policies.
- Support coordination between country and project offices on routine project implementation matters.
- Maintain liaison with implementing partners and relevant stakeholders to stay updated on regulatory and operational requirements.
- Provide administrative and logistical support for meetings, workshops, and events, including preparation of agendas, documentation, and meeting minutes.
- Facilitate travel arrangements for programme and project staff (internal and external), including preparation of travel requisitions and claims.
- Maintain programme correspondence and communication records.
- Collect, register, and maintain information related to programme activities.
- Establish and maintain organized filing systems (both hard copy and electronic), ensuring safekeeping of confidential documents and easy retrieval of records.
- Maintain up-to-date reference files and documentation in compliance with organizational standards.
- Perform any other related duties as assigned by the supervisor to support effective programme delivery.
Required Experience
- Three years of relevant experience in results-based project/programme planning and support.
- Work experience in more than one location or area of work
- Extent and relevance of experience and knowledge in results monitoring and reporting
- Extent and relevance of experience in programme/project monitoring and administrative support
- Extent and relevance of experience in multilateral and international agencies
Qualifications
• Bachelor’s degree in science, business administration, management, information systems, communication or related fields.
