Overview
The Operations Assistant will provide programme/project development, coordination and operational assistance to ensure the smooth functioning of projects operations, consistent service delivery, and continuous evaluation and readjustment/improvement of the operational environment.
Key Responsibilities
- Act as the focal point for day-to-day project operations and coordination with relevant units and partners.
- Support project formulation, work planning, budget preparation, and monitoring of progress and expenditures.
- Assist in procurement, recruitment, travel, and other administrative actions, ensuring compliance with FAO rules and procedures.
- Contribute to the timely preparation and submission of progress and terminal reports and assist in project closure.
- Maintain accurate data and documentation in FPMIS and related FAO systems.
- Support the preparation of project documents, annexes, and country clearances.
- Prepare and process requests related to procurement, HR, travel, payments, operational advances, and asset management.
- Track and monitor purchase orders, contracts, and project delivery status; ensure timely actions and follow-up.
- Maintain up-to-date procurement, travel plans, and assist in budget monitoring and financial reporting.
- Support the preparation of Letters of Agreement, service contracts, and related submissions for clearance.
- Keep project documentation organized and uploaded in FPMIS; assist in project closure and reporting.
- Perform other operational and administrative duties as required.
Required Experience
• Five years of relevant experience in finance, financial management of the projects
Qualifications
- High school diploma or technical diploma in business administration, management, finance or accounting
- Bachelor’s degree in business administration, management, finance or accounting would be an asset
