Overview
The Supply Chain Associate will manage and support resources management functions and operations for the Country Office, sub-offices, and related units, under the supervision of the Head of Resources Management Unit and Senior Supply Associate.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verifying information and compliance.
- Assist supervisors with complex, higher-value purchases.
- Prepare tender documents, solicit bids, and prepare bid analysis summaries.
- Confirm terms of agreement with selected suppliers and prepare purchase orders/contracts.
- Monitor open requisitions and follow up on timely delivery of goods and services.
- Review vendor invoices, prepare payment requests, and coordinate payments.
- Create and maintain physical and electronic records of procurement documentation.
- Conduct market surveys to identify and evaluate potential new suppliers.
- Track contractual agreements and inform concerned parties for timely renewal.
- Monitor office supplies and service, prepare requisitions, and coordinate utility payments.
- Provide briefing and technical guidance on procurement instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance, maintenance, and transportation.
- Coordinate fleet operations activities.
- Provide training and guidance to junior SCM staff.
Required Experience
- University degree with three years of relevant professional experience; or
- High school diploma with five years of relevant professional experience.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- Experience working in an international organisation an advantage.
Qualifications
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution.
- High school diploma.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
