Overview
The Information Systems & Administration Assistant will support the Head of Administration by developing tracking tools, generating reports, optimizing systems, and providing administrative support.
Key Responsibilities
- Design and develop tracking tools for financial transactions, HR processes, deadlines, and procurement requests.
- Build and maintain databases for efficient data storage and retrieval.
- Ensure data accuracy, consistency, and security.
- Automate data collection processes.
- Develop standardized reports for Finance, HR, and Administration.
- Create dashboards and visualizations to track Key Performance Indicators (KPIs).
- Provide data-driven insights and recommendations.
- Support in the preparation of ad-hoc reports.
- Improve existing tracking by automating processes.
- Train staff on how to use developed tools and databases.
- Provide ongoing technical support and troubleshooting.
- Assist in preparation of vacancy announcements.
- Assist in planning, organizing, and administering recruitment tests.
- Assist in sending out rejection/regret letters and other HR Actions.
- Assist in updating OCHA oPt’s recruitment Roster.
- Assist in recording and maintaining Petty Cash or Imprest account records.
- Perform other Administration related tasks.
Required Experience
- Up to 2 years of relevant experience in information systems, or related field at the national or international level is required.
- Experience in data management reporting and data analytics is required.
- Experience in data collection, analysis, reporting and presentation using Office 365 suite mainly excel and PowerPoint is required.
- Familiarity with HR and finance processes is an advantage.
Qualifications
Bachelor's degree in business administration, Information Systems, Data Analytics, or a related field.
