Overview
The Staff Assistant (Records & Protocol) supports the operations and activities of the JATEC Registry, working closely with the Directors' Action Group. The role is vital in the smooth and efficient running of the Registry Cell and is thus of great importance to the JATEC through effective administration.
Key Responsibilities
- Responsible for the handling, routing, filing, and preparation of incoming and outgoing correspondence/documents.
- Maintaining accountability of classified material.
- Maintain liaison with the Personnel, Administrative and Supply Branches, and the Registries of the International Military Staff, International Staff, and HQ SACT on administrative matters.
- Responsible for the transfer and destruction of classified material received and processed by JATEC.
- Responsible for Security of Information (documents).
- Supply Clerk responsible for ordering, procuring and maintaining consumable office supplies for staff.
- Prepare and maintain Briefing Books and files as directed.
- Undertakes any other duties and/or tasks as directed.
- Provides direct assistance as directed to support protocol requirements.
Required Experience
- Three years’ experience working in a central headquarters administrative role including archiving and managing classified material.
- Three years’ experience in document handling with an automated document management system.
- Three years’ experience with SharePoint, libraries or other Community or Interest software.
- Previous relevant experience in a multinational or international organisations.
Qualifications
Higher Secondary education and intermediate vocational training in information science, management information systems or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.
