Procurement Assistant, G5

Overview

Provide procurement, logistical and administrative support to the Center. Assist with the preparation of Terms of Reference (TOR) for procurement and purchase procedures.

Tasks Summary

• Provide procurement, logistical and administrative support.
• Assist with the preparation of Terms of Reference (TOR) for procurement and purchase procedures.
• Review, record and prioritize purchasing requests.
• Monitor status of existing requisitions and coordinate delivery of goods and services.
• Produce tender documents.
• Prepare abstracts of offers and compile data to determine best terms and lowest costs.
• Finalize purchase orders and contracts for approval.
• Assist with complex, higher value purchasing operations.
• Maintain relevant internal databases and files.
• Research and retrieve information on sources of supply and vendors.
• Draft routine correspondence.
• Assist with the collection and analysis of data and preparation of reports.
• Assist with visualizations and updating information material.

Experience Requirements

A minimum of five (5) years of relevant work experience in procurement, is required. The minimum years of relevant experience is reduced to three for candidates who possess a first-level university degree or higher. Of the minimum years of experience, at least three (3) years of proven work experience with standard IT software/applications (MS Word, Excel etc.) is required. Of the minimum years of experience, at least three (3) years of proven work experience with an Enterprise Resource Planning (ERP) system is required. Work experience with SAP based applications (such as Umoja or other) is desirable. Work experience with the United Nations System or similar international organizations is desirable. Experience in programme or project administration, technical cooperation or related area is desirable.

Qualification Requirements

A high school diploma or equivalent is required. Chartered Institute of Purchasing and Supply (CIPS) Level 4 Diploma or equivalent is required.

Other Details

Languages Required: English and Arabic are required.

Languages Preferred:

Contract Duration: one (1) year

Work Modality:

Remuneration: