Overview
The Associate Information Management Officer is responsible for executing the lifecycle management of the organization’s information assets to ensure critical information is accessible to employees. This role captures, organizes, preserves, digitizes, disposes of, and shares access to various information assets.
Key Responsibilities
- Help write policies and procedures related to the end-to-end lifecycle management of physical and digital information assets.
- Track records retention schedules and regulatory requirements.
- Maintain inventories of information assets and their access controls.
- Support implementation of enterprise data governance standards.
- Maintain documentation of data ownership, stewardship assignments, and accountability models.
- Contribute to data inventories, metadata repositories, and business glossaries.
- Assist in monitoring data quality controls and tracking remediation activities.
- Prepare materials and documentation for Data Council or governance forums.
- Support implementation of AI governance standards.
- Assist in tracking compliance with responsible AI principles.
- Coordinate documentation and evidence collection for AI risk assessments and reviews.
- Support alignment of AI solutions with data governance and information management policies.
- Draft and propose updates to policies and procedures related to information management, data governance, and AI governance.
- Ensure policies are operationalized through supporting procedures, templates, and controls.
- Maintain version control, documentation repositories, and policy exception tracking.
- Support periodic reviews to ensure governance artifacts remain aligned with regulatory and organizational changes.
- Assist in developing guidance materials and awareness communications.
- Support audit readiness through maintenance of governance documentation and evidence repositories.
- Track remediation activities resulting from audits, risk assessments, or compliance reviews.
- Identify and escalate governance risks or control gaps.
- Collaborate with IT, Legal, Risk, Compliance, Privacy, and business stakeholders to operationalize governance requirements.
Required Experience
• Typically requires a Master's degree with 5 years of experience or a Bachelor’s degree with a minimum of 7 years of relevant experience, or equivalent combination of education and experience.
