Overview
The Finance Associate is responsible for the financial aspects of project implementation, ensuring high quality, accuracy, and consistency of financial services. The role supports financial management, budget control, and reporting in accordance with organizational rules and regulations.
Key Responsibilities
- Participate in annual work plan and project operational planning, including budget preparation, revision, and monitoring.
- Initiate payments, conduct variance analysis, and prepare reports.
- Control purchase orders and payments against approved budgets.
- Monitor project financial expenditure and address inconsistencies.
- Maintain financial records and ensure compliance with financial rules.
- Support project account reviews and verify financial transactions.
- Create invoices for suppliers and ensure compliance with SOPs and POPP.
- Manage project accounts and financial transactions.
- Verify Sub-recipients’ financial reports and reconcile bank statements.
- Contribute to audits and support the implementation of audit recommendations.
- Prepare periodic financial reports and reprogramming requests.
- Prepare and submit Travel Authorizations and travel claims.
- Maintain project personnel attendance sheets and provide information for payroll.
- Assist in HR management processes and contract issuance.
- Develop and maintain a document management system.
- Archive project financial documents and support staff in preparing presentations and reports.
- Monitor asset usage, update the Asset Management Register, and provide asset tags.
- Cooperate with Logistic Assistant for equipment and supplies delivery.
- Support Sub-recipients in asset management and capacity building.
- Coordinate asset management and insurance.
- Maintain asset register and verify assets.
Required Experience
- Minimum of seven (7) years (with secondary education) or four (4) years (with a Bachelor’s degree) of progressively responsible experience in financial management and/or accounting is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and expert knowledge of spreadsheet and database packages.
Qualifications
- Secondary Education is required.
- A certificate in Business Administration/Accounting or Finance will provide distinctive advantage.
- University degree in Finance, Business or Public Administration, or Accounting desirable.
- Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP).
