Overview
The Office Assistant performs routine administrative transactions and office support functions to ensure the smooth and efficient operation of the work unit.
Key Responsibilities
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
- Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
- Enter, retrieve, structure and update selected information and data from various sources; present results in standard format.
- Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.
- Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems.
- Support the organization and administration of meetings, workshops and events.
- Assist with arranging for travels: organize transport, logistics, accommodation, documents.
- Ensure availability of office supplies and appropriate maintenance of office equipment.
- Perform other duties as required.
Required Experience
Two years of relevant experience in office support work.
Qualifications
Secondary School Education.
