Overview
The Senior Administrative Officer provides administrative services in support of FAO's programmes in the region and advises on management and administrative matters, with an emphasis on resource utilization.
Tasks Summary
- Advises on the preparation/formulation of FAO's regional programme of work and budget.
- Advises on general administration and smooth functioning of the Regional Office.
- Supports the Shared Services Centre, Offshore Systems Development Centre, RO/Emergency Centre for Transboundary Animal Diseases and other regional projects.
- Monitors availability of funds and oversees budget preparation, monitoring and revision.
- Identifies operational, administrative and other constraints and proposes solutions.
- Ensures the maintenance of a reliable IT infrastructure and strategy.
- Supports the organization of the Regional Conference, World Food Day celebrations and other meetings.
- Liaises with headquarters units and auditors.
- Ensures the maintenance of office premises and space requirements.
- Provides advice and administrative support to Subregional Offices, FAO Country and Liaison Offices.
- Oversees the Administrative Services Group, ensuring smooth functions on HR, finance, IT, security, procurement, premises, facilities and logistics.
- Provides administrative support to the planning and organization of the Regional Conference for Asia and the Pacific and assumes the role of Conference Affairs Officer.
- Participates in the Regional Management Team and other taskforces.
- Oversees risk management and internal controls.
Experience Requirements
- Ten years of relevant experience in finance management, human resources management, administration and/or corporate operations.
- Work experience in more than one location or area of work, particularly in field positions, is essential.
- Extent and relevance of experience in financial management, administration and planning.
- Extent and relevance of experience in corporate operations, such as management of human resources, finance, assets, procurement, travel, security, large events planning and organization.
- Extent and relevance of experience in monitoring, evaluating and reporting programme work and budget and effective use of resources.
- Extent and relevance of knowledge and experience in risk management and internal control.
- Extent and good knowledge of corporate structure, functions and services from headquarters to the Decentralized Offices (DOs).
- Work experience with the UN or international organizations is preferable.
Qualification Requirements
• Advanced university degree (Master's degree or equivalent) in business administration, public administration, finance, HR, law, accounting or a related field of management.
