Assistant

Overview

Provide administrative support to specific units and assist with general coordination matters for the front office.

Tasks Summary

• Contribute to the overall planning of activities and efficient running of the Division or Unit.
• Draft routine correspondence and prepare memos, official documents and reports in both official languages of the Organisation.
• Prepare contracts for intellectual service providers.
• Monitor requests for information and briefings, ensuring deadlines are met.
• Establish and maintain effective records management, document retrieval and workflow management systems.
• Assist in the preparation of material for the Internet site.
• Foster and maintain good working relations with high-level officials.
• Organise and prepare missions for staff, including travel arrangements.
• Process expense claims and ensure compliance with organisation’s rules and procedures.
• Assist in the organisation of official meetings, workshops and conferences, including logistical aspects and secretarial support.
• Organise the Division’s meetings, including room reservations and follow-up actions.
• Act as back-up to other support staff in the Directorate.

Experience Requirements

• Proven relevant experience as an assistant, preferably in an international organisation.
• Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.
• Experience in updating content on websites would be an asset.

Qualification Requirements

• A good secondary level of education.
• Training in office management or as a secretary/assistant would be an advantage.

Other Details

Languages Required: Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Languages Preferred: Knowledge of other languages would be an asset.

Contract Duration: 12 months initially with the possibility of renewal

Work Modality:

Remuneration: Depending on level of experience, monthly salary starts at 4,502.33 EUR, plus allowances based on eligibility, exempt of French income tax.