Overview
The ICT Senior Assistant provides administrative and coordination support for UNICTF related projects, ensuring effective delivery of projects and events through support in planning, monitoring, reporting, logistics, communications, and documentation.
Key Responsibilities
- Provide administrative and coordination support for project planning, implementation, monitoring and reporting.
- Support and organize needs-assessment meetings with stakeholders.
- Assist in tracking project progress, deliverables, contracts, travel, workshops, and grants.
- Support the preparation of reports, briefing materials, and internal meeting notes.
- Maintain tracking tools and ensure project and operational data are up to date and properly archived.
- Liaise with the cost recovery team on project billing, invoicing, deposits, and financial settlements.
- Collect client and stakeholder feedback through standardized evaluation tools.
- Supports the production of digital marketing materials.
- Replace manual tracking with digital tools and automation.
Required Experience
- Relevant experience is defined as administrative experience in an international/multi-cultural organization in the field of ICT, project management, event coordination or other related fields.
- Knowledge of the Department of Operational Support, UN Systems and Applications and Staff Regulations and Financial Rules.
- Proficient knowledge of Microsoft 365 and MS Project is required.
- Experience in Digital Marketing is desirable.
- Experience in developing automation solutions and working with low-code platforms is desirable.
Qualifications
- Required: Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience.
- Desired: Certificate or diploma in Project Management is desirable.
- Desired: Certificate in Digital Marketing is desirable.
