Overview
The Programme Assistant provides administrative, operational, and procedural support to a section, facilitating programme implementation and results delivery in alignment with UNICEF rules and regulations.
Key Responsibilities
- Support the preparation, implementation, and monitoring of annual work plans.
- Carry out transactions in SAP and ensure data accuracy.
- Assist in drafting inputs to programme reports and dashboards.
- Liaise with programme and operations colleagues to resolve issues.
- Facilitate processing of contracts and logistical arrangements.
- Manage office calendars and draft meeting minutes.
- Maintain tracking systems for staff leave and team events.
- Prepare documentation for financial monitoring.
- Collect and facilitate processing of invoices and payment requests.
- Conduct physical verifications of office assets and update asset records.
- Update and validate partner contact databases, training participant lists, and consultant rosters.
- Provide travel support for team members.
- Support procurement of supplies and office equipment management.
- Provide logistical and operational support for training sessions, workshops, and conferences.
- Assist in preparing background materials, agendas, and attendance records.
- Maintain organized document repositories for knowledge sharing.
- Provide administrative and logistics support for onboarding new staff.
- Support staff in navigating digital repositories.
- Draft and edit internal communications and provide inputs to procedural guides.
- Utilize AI and data visualization tools.
- Maintain digital archives.
- Champion digital solutions and support colleagues in adopting new tools.
- Safeguard documents ensuring confidentiality and mitigate data risks.
- Support section during emergencies and/or surge assignments.
- Ensure business continuity by providing back-up support in the office when required.
Required Experience
Minimum five years of relevant administrative or clerical work experience required.
Qualifications
Completion of secondary education is required.
