Overview
Provide administrative and logistical support to project activities in Ukraine, and support project communications and outreach by drafting various materials.
Key Responsibilities
- Provide administrative and logistical support to project activities in Ukraine.
- Draft and assist in preparing background documents, meeting agendas, invitations, correspondence, minutes, forms, briefing notes, presentations, and other relevant documents in English and Ukrainian.
- Ensure administrative and logistical support in organizing meetings, conferences, missions, including travel authorizations and make travel arrangements, and other relevant project activities.
- Support project communications and outreach by drafting web stories, tweets, press releases, brochures, publications and any other communications material in cooperation with UNESCO communications teams.
- Support communications efforts in highlighting the project-related events by drafting event agendas, background documents, speeches, talking points, letters and any other material as requested.
- Assist in preparing meeting agendas, talking points and other material relating to missions by UNESCO HQ staff to Ukraine and missions of the CI team in Ukraine.
- Informally translate documents from either Ukrainian/English into the other language and assist with interpretation in relevant meetings.
- Develop and maintain project databases and contact lists, assist with the dissemination of key information with UNESCO’s partners.
- Provide general office assistance, receive, register, review and draft correspondence, emails.
- Undertake other tasks as deemed relevant by the direct supervisor and/or UNESCO CI management.
Required Experience
5 - 8 years of work experience in providing administrative and communications support to projects teams.
Qualifications
Completed secondary, technical, or vocational education.
