Overview
The Senior Administrative Assistant will ensure the smooth operation of the office and provide administrative support to the Senior Representative for European Economic Coordination department.
Key Responsibilities
- Ensure smooth operation of office and administrative support by maintaining and coordinating general office procedures and guidelines.
- Contribute to the maintenance of relevant distribution lists and communication channels for the office.
- Support strategic planning, monitoring, and implementation of the Paris office staffing footprint, office allocation and optimization.
- Establish and maintain an effective network of contacts, both inside and outside of the Bank.
- Oversee day-to-day office operations and outsourced services.
- Provide day-to-day oversight of common areas and storage facilities.
- Collaborate with the GCS team, architect, and building management on office expansion, renovation, and alteration projects.
- Develop procurement plans and facilitate cost-effective acquisition of office-related goods and services.
- Develop and maintain resources and information for relocating staff and spouses.
- Support newcomer onboarding experience.
- Participate in briefings with the WBG Global Mobility team.
- Support staff and coordinate the liaison with the French Protocol.
- Assist staff on other administrative issues related to relocation.
- Streamline protocol and administrative procedures and documents.
- Perform other tasks as assigned by the Special Representative.
- Play an HR proxy role in coordination with the HR Business Partners.
- Serve as an office focal point for other functions and initiatives as needed.
Required Experience
- At least five years of relevant experience, preferably with international development organizations.
- Experience in office administration, protocol, or program support roles.
Qualifications
• Bachelor’s degree
