Overview
The Human Resources Assistant will support the Human Resources functions in the office in The Hague, Netherlands, under the supervision of the Senior HR Associate and the Resources Management Officer.
Key Responsibilities
- Support recruitment processes by coordinating publication of Vacancy Notices, receiving and sorting applications, arranging interviews, preparing documentation, sending communications, and contacting previous employers for reference checks.
- Carry out pre-employment activities including preparation of Entry on Duty documentation, collection of supporting documentation, coordination of medical exams, follow-up with Medical Services, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans, and creation of personal files.
- Perform assigned roles in the organizational HR system, ensuring data consistency and accuracy, inputting and maintaining data, monitoring contractual situations and entitlements, and generating reports.
- Perform the role of Timekeeper, maintaining, updating, and reconciling leave quotas, generating and editing leave-related reports, responding to general questions concerning leave administration, and guiding staff on request and approval procedures.
- Support separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, making basic calculations, obtaining approvals, and coordinating with relevant units.
- Update and maintain electronic and physical archiving systems, including personnel files, recruitment files, and HR policies.
- Draft certificates of employment, notices, letters, reports, presentations, and graphs; update the organizational chart and support timely submission of documents.
- Support the organization of meetings, training activities, and other HR events by carrying out logistical activities.
- Respond to general inquiries regarding Human Resources policies, instructions, and procedures.
- Perform other related duties as assigned.
Required Experience
- High School diploma with four years of relevant experience; or, Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage.
- Attention to detail, ability to organize paperwork in a methodical way; Discreet, details and clients-oriented, patient and willingness to learn new things.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
High School diploma or Bachelor’s degree in Human Resources, Business Administration, Psychology or related field.
