Overview
The Procurement Officer coordinates and implements procurement activities for IRC in Ukraine, procuring goods and services while ensuring transparency, value for money, and compliance with policies.
Key Responsibilities
- Support preparation of clear technical specifications with Program teams.
- Process approved PRs in Integra/ERP and ensure accuracy of data entry.
- Manage RFQs/RFPs; convene tender committees and record proceedings.
- Draft bid analysis and procurement documents for approvals.
- Conduct transparent negotiations with suppliers and document outcomes.
- Ensure complete, audit-ready files that meet IRC and donor requirements.
- Draft and execute contracts/POs using IRC templates.
- Monitor supplier compliance with contractual terms and escalate deviations.
- Track Master Agreements; flag renewals in advance to avoid gaps.
- Maintain updated supplier database with audit-ready files.
- Carry out supplier vetting: sanctions screening, COI checks, references, site visits.
- Monitor and evaluate supplier performance; maintain supplier scorecards.
- Apply IRC procurement policies and donor-specific regulations.
- Identify and report procurement red flags or irregularities.
- Support corrective actions from internal/external audits.
- Keep procurement trackers up to date; reconcile with programs and finance.
- Ensure accuracy of data in Integra/ERP and standard trackers.
- Provide regular updates to line manager on procurement progress.
- Identify personal training needs; take part in IRC training opportunities.
- Share tools, templates and best practices with colleagues.
- Collaborate across Programs, Grants, Finance and Operations to ensure timely, compliant procurement.
Required Experience
2–4 years in procurement, sourcing or supply chain; INGO or donor-funded projects in Ukraine preferred.
Qualifications
Diploma in Business Administration, Financial Accounting, or Logistics, or related field.
