PROCUREMENT ASSISTANT, G5

United Nations - UN •UN Support Office in Haiti

Staff Closes 23 Apr 2026 4 days left

Overview

Provides procurement, logistical, and administrative support to a team of Procurement Officers in the acquisition of goods and services. Reviews, records, and prioritizes purchasing requests and monitors the status of existing requisitions.

Key Responsibilities

Provides procurement, logistical, and administrative support to a team of Procurement Officers.
Reviews, records, and prioritizes purchasing requests and obtains additional information/documentation as required.
Monitors the status of existing requisitions, maintains contact with suppliers to ensure timely delivery, and verifies receipt of deliverables.
Produces tender documents (e.g., Invitations to Bids, Requests for Proposals, and Requests for Quotation).
Prepares abstracts of offers and compiles data to determine the best terms and lowest costs.
Finalizes purchase orders and contracts for approval.
Assists relevant officers in complex purchasing operations.
Maintains relevant internal databases and files.
Researches and retrieves information on sources of supply and vendors.
Drafts routine correspondence.
Performs other duties as assigned.

Required Experience

A minimum of five (5) years of progressively responsible experience in the field of procurement, administrative services or related area is required. The minimum years of relevant experience is reduced to three (03) years for candidates who possess a first-level university degree or higher. Experience in a procurement office environment is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar systems, and/or working with e-tendering systems such as Ariba or similar systems is desirable. Experience in sourcing, cleaning and preparing data, selection, and developing visualization/metrics in transportation, procurement, and/or supply chain management that Enabling easy communication/interpretation by the user is desirable.