Overview
Provide administrative and financial support for project implementation, focusing on environment and livelihoods. Assist with procurement, logistics, and knowledge management activities.
Key Responsibilities
- Support Finance and Administration Associate, Project Manager and other members of the PMU, in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, field visits etc.);
- Arrange external and internal meetings, draft minutes of meetings, workshops and other gatherings, including Project Steering Board and National Coordination Team meetings;
- Assume direct responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
- Prepare requests for payments and reimbursements.
- Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
- Arrange for procurement of equipment, supplies and services, ensure that contractual processes follow the stipulated UNDP procedures;
- Make pertinent logistical arrangements for the prompt and effective implementation of the project activities, with a strong emphasis on preparing project events;
- Support process of liaising with stakeholders to obtain project co-financing letters;
- Handle phone calls and messages, as well as correspondence, including writing letters, records, and sorting;
- Participate in training and provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
- Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project.
- Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
Required Experience
- A minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
- Proven experience in supporting projects – with donor organization, governmental institutions, NGO or private sector / consulting firm.
- Experience in supporting project activities with a strong emphasis on preparing project events and meetings.
- Experience and knowledge of administrative matters of a more general nature, such as registry and maintenance of project files and records.
- Experience using computers, including knowledge of using financial tools and spreadsheets.
Qualifications
- Completion of secondary education is required.
- University Degree (bachelor´s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
