Overview
Provide support in accelerating ongoing procurement processes, requiring demonstrated experience and a strong ability to deliver high-quality output under tight timelines.
Key Responsibilities
- Provide expert advisory and process facilitation across the solicitation, evaluation, negotiation, and contracting cycle for works and services.
- Ensure audit ready documentation and adherence to UNICEF rules, templates, and approval pathways.
- Build actionable outputs (RFP packages, evaluation consolidations, award recommendations) enabling UNICEF’s authorized officials to take decisions.
- Ensure management of end-to-end procurement and contracting processes for assigned categories in line with UNICEF procedures.
- Submit complete and technically sound tender packages for assigned procurement and contracting processes within 3 days of receiving the request.
- Provide documented negotiation points and strategies for discussion with bidders for BAFO meetings within 2 days of receipt of financial proposals.
- Deliver consolidated technical and financial evaluation packages for review by the Contracts Manager within 3 days of receipt of completed documents.
- Prepare and submit comprehensive award recommendation justifications, including the process documentation used to identify prospective awardees.
- Facilitate and deliver the documents for CRC package consolidation, ensuring readiness for committee review and deliberation.
- Submit a detailed tabulation of ongoing cases, status updates, and timelines for completion.
- Deliver a comprehensive report covering activities undertaken, bottlenecks faced, and recommendations for streamlining the contracting pipeline.
- Support and document strategic sourcing and market engagement activities, providing relevant reports and insights.
- Submit a draft end-of-assignment report one week before completion, and a final report on the last day of the assignment detailing activities, outcomes, and lessons learned.
- Submission of comprehensive weekly reports on contract progress, including summaries of meetings and communications with programmes, construction teams, supervisors, contractors, and partners related to contracting activities.
- Analyzed contract status reports with documented follow-up actions on closure and extension procedures, completed prior to contract expiration.
- Preparation and dissemination of bid execution calendars, along with timely publication of institutional contracting tender advertisements on UNGM and Intend platforms, including monitoring and updating the status tracker.
- Organization and documentation of pre-bid meetings, consolidation of tender information, and compilation of responses to bidder queries regarding RFPs.
- Compilation and submission of all required due diligence documents for prospective contractors via the VERA portal, ensuring compliance with HQ Supply Division requirements.
- Verification and certification that all mandatory checks are completed before technical proposals are submitted to the evaluation team.
- Tabulation and validation of financial proposals, including verification of calculations and identification of arithmetic errors.
- Preparation and issuance of contracts and amendments, ensuring accuracy and compliance with procurement policies.
- Delivery of comprehensive monthly activity reports and a final end-of-consultancy report detailing completed tasks, outcomes, and recommendations.
Required Experience
- A minimum of five (5) years’ experience in general procurement, institutional and construction contracting, supply chain management and procurement is required.
- Understanding of development and humanitarian work context is a must.
- Emergency work experience is required.
- Experience in managing complex and high value institutional contracts is required.
- Experience in handling construction contracts is a must.
- Health supply chain management experience an advantage.
Qualifications
A university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, or related social science field.
