Overview
The Human Resources Associate will support end-to-end staffing activities, focusing on recruitment, appointment, extension, and separation processes, HR systems administration, and data analytics within the Latin America and the Caribbean region.
Key Responsibilities
- Support the recruitment process of international consultants.
- Support administrative review of requests, documentation, and eligibility.
- Maintain updated records and support the monitoring of key contract dates.
- Support responses to technical inquiries related to consultants and the preparation of basic reports.
- Support recruitment and selection processes, including application screening, preparation of longlists, coordination of interview panels, maintenance of monitoring tools, and follow-up of cases.
- Provide support in hiring processes, extensions, contract changes, and separations.
- Support the proper application of payroll and benefits.
- Support the management of HR cases received from country offices.
- Maintain updated records and monitor processes in corporate HR systems.
- Support the use and maintenance of corporate HR systems.
- Prepare basic workforce reports and analyses.
- Support data-quality and data-cleaning initiatives.
- Support the dissemination and interpretation of HR policies, guidelines, and SOPs.
- Prepare notes, practical guides, and FAQs for country offices.
- Provide initial guidance to HR focal points in the region.
- Support coordination between GHQ (Rome and Panama) and country offices on HR operational matters.
- Contribute to process improvement, standardization, and digitalization initiatives.
- Support regional HR projects.
- Perform other tasks related to HR Operations as required.
Required Experience
- 1–3 years of relevant professional experience.
- Ability to work with data, reports, and digital systems.
- Ability to understand HR technical and legal texts and apply them under supervision.
- Ability to work both independently and as part of a team, under supervision.
- Attention to detail and quality orientation.
- Strong organizational skills and ability to manage multiple tasks.
- Good interpersonal skills to interact constructively with peers, counterparts, employees, and managers.
- Positive attitude, gratitude, and emotional intelligence.
- Ability to work in multicultural environments.
- Interest in learning and professional development, with openness to feedback.
- Basic knowledge of Human Resources and a genuine interest in Human Resources and the humanitarian/development sector.
- Relevant prior experience (internships, volunteer work, or practicums) is desirable but not required.
Qualifications
Bachelor's degree in Human Resources, Administration, Psychology, Law, Employee Relations, Social Sciences, Organizational Engineering, or related fields.
