Overview
Support the project team to ensure effective project planning and implementation. Compile and summarize information and data for project work plans, draft annual/quarterly budgets, and proposals on implementation arrangements.
Key Responsibilities
- Compile and summarize information and data for project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues.
- Provide comprehensive support in all aspects of project implementation in accordance with the project documents, annual work plans and other agreements between UNDP and responsible partners.
- Ensure compliance of project business processes with UNDP Project Operational Policies and Procedures (POPP) and UNDP Standard Operating Procedures (SOP).
- Support mainstreaming gender equality in the project implementation, including in data collection and compilation.
- Provide administrative and logistical support to ensure successful project delivery that includes organizing/coordinating project events and selecting appropriate venues, coordinating project procurement procedures, maintaining project records and files, recruiting project team members, and supporting contracting activities.
- Establish and maintain contacts and cooperation with the relevant UN Agencies, government institutions, NGOs, tertiary institutions, partners, and other relevant stakeholders.
- Ensure regular communication and coordination with partners, project counterparts, stakeholders, and beneficiaries; and develop and maintain effective mechanisms for integrating and responding to their feedback and insight.
- Support creation of high-quality information and visibility of the project activities among the stakeholders.
- Undertake horizon scanning and explore opportunities for resource mobilization in consultation with direct supervisor.
- Support implementation of the project monitoring system in alignment with its Monitoring and Evaluation framework.
- Collect, analyze and present information for monitoring and evaluation of project implementation against project targets as well as for audit purposes.
- Assist in the organization of field and study visits, missions, workshops, roundtables, and conferences within the project.
- Assist in implementation of effective risk management for the project with a well-documented risk mitigation plan in place.
- Regularly monitor expenditures and commitments against the project budget and relevant plans, and provide finance-related information to support project implementation.
- Prepare and consolidate required project reports on a timely basis and in line with monitoring and reporting guidelines and donor requirements.
- Participate in training and organize briefings on internal procedures for the project staff.
- Provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
- Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally.
- Make sound contributions to knowledge networks and communities of practice.
- Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
Required Experience
- A minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
Qualifications
- University Degree (bachelor´s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
- Secondary education is required.
