Overview
Provide programme and project management assistance at all phases of the programme/project cycle. Assist Managers in the elaboration of resource requirements for budget submissions.
Key Responsibilities
- Create the next phase of the UN-REDD approved project document in the integrated planning management reporting system.
- Research, compile, analyze, summarize, and present basic information/data on wide range of programs/projects.
- Work with funding agencies in arranging financing modalities.
- Prepare budget and forecast based on submissions; prepare monitoring checklists, identifying stages of programme/project development, funding source and inputs.
- Monitor budgetary commitments of the UN-REDD Programme.
- Provides expert assistance in the preparation and development of the unit’s work programme and budget.
- Reviews, analyzes, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
- Assists in finalization of budget performance reports analyzing variances between approved budgets and the actual expenditures.
- Reviews requisitions for goods and services to ensure (a) correct objects or expenditure have been charged, and (b) availability of funds.
- Assists in monitoring budget/work programme with respect to various budgets, trust funds, grants, and other funds on a regular basis, and suggests reallocations of resources and implements the reallocations as necessary.
- Arrange for formal closures of projects, final budget revision, and transfer of equipment, clearance, publication, and distribution of final report.
- Review UN-REDD legal instruments (including extensions) and facilitate their creation in the Grantor Management Module.
- Serve as focal point for UN-REDD audit queries.
- Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analyzing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours.
- May undertake mission in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
- Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities.
- Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as required.
Required Experience
- A minimum of ten (10) years of experience in programme or project administration, administrative services, finance, accounting, audit, human resources, including technical cooperation across international and interagency contexts is required.
- The minimum years of experience is reduced to eight (8) years for candidates who process a first level University degree.
- Experience in programme or project administration, including budgeting, financial reporting, coordination and consolidation of expenditure reports across multiple implementing partners is required.
- Experience working with Reducing Emissions from Deforestation and Forest Degradation (REDD+) initiatives, including engagement with country-level processes is required.
- Experience with Multi-Partner Trust Fund (MPTF) operations across multi-country, multi-donor environments is required.
- Experience working in the United Nations Common System or similar international organization is desirable.
- Experience working with an Enterprise Resources Planning system, such as Umoja or similar, is desirable.
- One year or more of experience in data analytics or a related area is desirable.
Qualifications
- High school diploma or equivalent.
- Relevant training in administration, human resources management or related area is required.
