Overview
Manage the execution of the IEA's budget, including regular budget and voluntary contributions, and coordinate expenditure planning and management. Provide regular financial reporting and analysis to Directorates and Offices.
Key Responsibilities
- Manage the execution of the IEA's budget (regular budget and voluntary contributions).
- Co-ordinate the planning and management of expenditure.
- Participate in the application and negotiation process for new voluntary contributions, including drawing up budgets.
- Ensure voluntary contribution conditions are appropriate and acceptable.
- Manage all of the financial aspects of the acceptance procedure for voluntary contributions.
- Ensure donor conditions are respected during the life of the contribution.
- Advise project managers and assistants on the appropriate use of voluntary contributions.
- Plan expenditures on different contributions.
- Prepare interim and financial expenditure reports for donors.
- Closely monitor due dates for financial reports and spending deadlines for all voluntary contributions.
- Provide regular budgetary reporting and analysis on regular budget and voluntary contributions.
- Flag and propose corrective action on abnormal or excessive consumption.
- Identify and record savings from the staff budget for internal re-allocation.
- Bring appropriate financial issues to the attention of the Financial Administration Manager.
- Foster and maintain excellent relations with colleagues in Directorates.
- Draft and present reports to the Committee on Budget and Expenditure on the Agency’s financial resources.
- Participate in the preparation of the IEA’s biennial Budget.
- Contribute to the assembly of submissions for inclusion in the Programme of Work and Budget.
- Monitor and liaise regarding the administration of staff contracts with the HR support team.
- Contribute to the preparation, co-ordination and monitoring of staff plans and corresponding budget.
- Monitor and approve expenditure (missions, procurement, invited experts etc.).
- Ensure conformity with OECD financial regulations for all expenditure and reporting.
- Liaise with the Office of the Legal Counsel for procurement and contracts.
- Represent the IEA in OECD administrative fora.
- Keep abreast of administrative reforms and systems in the Organisation and ensure the efficient implementation thereof in the IEA.
Required Experience
- Proven experience in budget planning, administration and reporting.
- Demonstrated ability to interpret and apply financial rules and procedures of an organisation.
- Comfortable managing multiple priorities, staying organised, and meeting deadlines in a dynamic environment.
Qualifications
Post-secondary education, preferably in business administration, accounting or related discipline/or equivalent experience.
